Here at Bloggers Tell All, we get a ton of questions around the types of tasks that should be delegated. There’s a process that I use to help me decide what to keep and what to hire out.
Tracking Your Work So You Can Delegate
First of all, you’ll need to gather a few things:
- 2 notepads
- timer (something with a start/stop button)
- Honesty (with yourself)
You’re going to use the first notebook to write down EVERYTHING you do from the minute you start work in the morning until the minute you stop. This is where the timer and being honest with yourself comes in.
You need to record exactly what you did, even if it is that you read TMZ for 45 minutes. (Not that I have done that.) I usually record a start time, a stop time and the task.
You’re going to use the second notebook to write down all the squirrels. These are the things that pop into our brains and send us off “chasing squirrels” instead of doing the tasks you are supposed to do.
You record them in the second notebook so that your brain is satisfied that you won’t lose the idea. But you don’t go back and do them until all the other important work is done.
Analyze Your Findings
At the end of the week (or whatever amount of time you choose – I can often see patterns in a couple of days), you are going to look at your task list and pick out the things you do that could be hired out.
For instance, the last time I did this, I realized I was using a lot of time and energy SCHEDULING posts on some smaller pages of mine. I was doing the task because they are good revenue/traffic sources. But now pick out the content (because I think that is where I add value) but a VA does the scheduling. This alone has freed up about 5.5 hours of time a week.
Because you have timed yourself, you then know how much time it should take a VA. Since the Facebook scheduling took me about 45 minutes to do each day. I told my VA that it should take her no more than an hour.
What Tasks Should be Delegated?
I follow the belief that there are $10 tasks, $100 tasks and $1,000 tasks (not real numbers, just buckets). As the CEO of your blog, you should be doing the $1,000 tasks. You determine what the $1,000 tasks are for your business.
The $10 tasks – the ones you can pay a VA a little bit of money to do – are the first that should go.
ALSO, if there’s something you truly hate, figure out a way to get that off your plate.
A wonderful by-product is that you are also going to see your weaknesses. For instance, the last time I did it I realized that I needed to turn off the messenger notification because every time it dinged, I opened it and started chasing squirrels on messenger. I also need to set up “office hours” for messenger to keep me on task.
There are a million ways to do this. But this is what I have found works for me. It keeps me honest about the amount of time I am REALLY spending on something and if my time would be better served elsewhere.
~ Amanda Formaro – Co-Founder, Bloggers Tell All